Subject Line: Myerlee Circle Secretary
V. President – John Schreiber
Treasurer – Linda Fentner
Secretary – Pearl Prevoir
Director – Kim Hanson (Pool & Clubhouse)
Director – David Ferris (Units)
Director – TBD (Grounds)
Basic responsibilities of the Officers of the Board of Directors
- Chief Executive officer
- Director of Board
- Review Corporate Documents
- Preside over all meetings
- General supervision over the affairs of Association
- Interview prospective owners
- Legal issues
- Budget Prep
- Corporate Officer
- Contractor contact for Becker and Poliakoff and GulfShore Ins
- Property and Flood Insurance
- Exercise powers of President in absence
- Liaison with men’s & woman’s club
- Emergency Records & contacts
- Corporate officer
- Oversight and manage accounting processes
- Manage CD’s and Reserve accounts
- Accounts payable and receivable
- Keeper of records, unit closing documentation
- Budget responsibilities
- Cost management
- Budget Development
- Payroll/Workmen’s Comp
- Accounting Service Liaison (Contractor Matland Accounting (See Address Below))
- Maintain custody of all property of Association including : funds, securities, and evidence of indebtedness.
- Keep the Assessment rolls and accounts of members
- Keep the books in good accounting practices.
- Corporate officer
- Minutes Keeper
- Residence information
- Annual meeting mailings
- Set up new computer system
- Records of Association
- Computer and Website supervision
- Giving and serving of all notices to Members, Directors required by law.
- Maintain custody of the seal of the Association and records, except those of the Treasurer.
- Contractor: Glamour Pool Service
- Club house maintenance and repair
- Pool service manager
- Cleaning services
- Clubhouse Rentals
- Open/close pool daily
- Purchasing supplies needed for clubhouse activities
- Iona Fire District
- Board Review for construction
- Bugs R Us
- Lawn Care
- Tree Service
- Advance Disposal
- Site One
- Oversee Employee work schedule
12995 Cleveland Ave. Ste #107 Ft Myers, FL 33908
LANDSCAPING – We are trying to make the Circle even more beautiful than it is today. As you have probably noticed, some of the bushes and flowering plants have been less trimmed than in the past and are filled out.
We are instructing the landscapers to be a little more judicious in trimming and lopping. With your help and observations, we intend to make The Circle even more appealing. The landscaping crews are doing pretty good in following our wishes and have been great in listening. If you do not want a plant trimmed, a shrub lopped shorter, etc., please just put a note (we use freezer bags to hold our notes so that they don’t get wet or fly away) asking that the plant is not trimmed. If you want to put it in Spanish, write, “Por favor, no recorten” and they’ll leave it alone. Of course, the purpose of the Board is to make sure that the owners are getting what they want. If there are any plantings around your unit that need attention, more cutting, less cutting/shaping, etc., please let us know and we will get with Mike and the landscapers. If there is anything that you would like attended to, please fill out a Maintenance Request Form (kept outside the clubhouse office door) and pass it to the office. The requests are picked up on a regular basis, assigned a number, and put into the work rotation. If appropriate, the request may be passed on to the landscapers to perform the work.
Please do not stop Mike and ask him to perform work on the spot as he has his own work schedule and items for completion as passed down from the Board. Again, please fill out a work order and it’ll be taken care of. The same applies to other aspects of the association’s property (pool, clubhouse, unit maintenance).
A Maintenance Request Form allows us to
1) see what sort of requests are coming in from the owners and
2) place priorities on these requests as they go to our maintenance person or to the Board.
Thanks for your cooperation. – The Board
Our maintenance employee is Mike Ingro. Mike works Monday, Wednesday, Thursday from 8:00 am to 4:00 pm.
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