June 2021 Board Meeting Minutes

MYERLEE CIRCLE CONDOMINIUM ASSOCIATION   6945 DOG LEG WAY

FORT MYERS, FL 33919

 

BOARD MINUTES                            JUNE 22, 2021

 

ATTENDEES: 

PRESIDENT                                       LARRY WYNBERG

VICE PRESIDENT                             JOYCE MORRIS

TREASURER                                     LINDA FENTNER

SECRETARY                                      PEARL PREVOIR

POOL/ CLUBHOUSE DIRECTOR.    KIM HANSON

GROUNDS DIRECTOR                      SANDY LEVINTHAL

UNIT DIRECTOR                                LISA KAISER

MAINTENANCE STAFF                     MIKE INGRO

 

Meeting called to order @ 1:00 PM by President Wynberg.

Maintenance Report

Mike reports we had a recent robbery at our maintenance shed. Police contacted, items stolen identified. Mike indicates stolen equipment not expensive items and were easy to replace. As we have $1,000 deductible with insurance, it was determined  we cannot submit a claim. The value was far less than $600.00. Side door lock changed, door code changed and new keys placed in lock box in Board Office. Unit Director will follow-up and attempt to obtain the Police Report. Clubhouse painting completed with the help of 2 volunteers, Dave Cummings and Chuck Prevoir.

Mike questioned frequency of watering needed during summer months. President suggests decrease time and frequency of watering to 25minutes, 3 times/week, possibly more frequent in areas with new plantings. Mike identified several  garbage damaged bins that need to be replaced. President will follow up on this request and replacement of recycling bins for owners.

 

SECRETARY’S REPORT

May 18, 2021 corrected Board Minutes unanimously accepted.

 

TREASURER’S REPORT

Financial Report unanimously accepted as read. Treasurer currently following up on late monthly payments of several owners. Flood Insurance paid on 6/18/21.

 

VICE-PRESIDENT’S REPORT

Vice President made motion to change our transfer fee as of July 1, 2021 from $100.00 to $150.00, unanimously approved. Florida law requires we have an appraisal on our property every 3 Years. Current policy soon up for renewal, so the Budget Committee will determine appropriate policy coverage. Board members unanimously approved maintaining COVID Rules. It was agreed by all board members we do not need to amend the docs concerning patio requirements as the Docs clearly state all items are to be brought in over night.

 

 

PRESIDENT’S REPORT

Larry requests Treasurer be prepared to present details of expenditures for Lawn Expense at our next board meeting. President noted increase expenditure for electricity so he requests board members monitor their departments use of electricity. Larry requests each board member bring budget recommendations to next board meeting in preparation for discussion of the 2022 Budget Requirements by the Budget Committee.

 

DIRECTOR’S REPORTS

 

POOL/CLUBHOUSE DIRECTOR

President requests director send Thank You notes to volunteers for painting the clubhouse. Clubhouse requires one(1) new AC Unit. Kim obtained 3 quotes to replace unit. Sales person from Gulf Shore Cooling invited to board meeting for presentation and Q&A about their product. Next project will be updating the pool bathrooms.

 

GROUNDS DIRECTOR

Landscaper still doing catch-up on owners requests. Maintenance staff to be sure each unit number is on the appropriate spot at back of each condo. Sandy will speak to landscaper about trimming trees with low hanging branches at the bocce court and back of units on Eagle Way.

 

UNIT DIRECTOR

Lisa presented quotes she obtained from 2 plumbers to replace water shut off valves. Price ranged from $195.00- $235.00/valve.  Motion made to accept bid by WaterWorks, with payment approval of no higher than $200.00/valve. Motion unanimously approved. Owners will be responsible to reimburse the Association for their valve replacements.  Lisa will give maintenance  a request to check the water valve shut-off for possible need of repair. Director identified 5 windowsills that require repairs. Lisa made a motion to accept bid from Sable to do repairs with payment no higher then $6,500.seconded by Pearl and unanimously approved. Director reported a sewage back-up on Bunker Way which was being repaired by Best Home Services.

Lisa obtained proposals from 3 roofing companies for future roof repairs. Cost from each roofer supports board’s expectations of cost in 2023/ 2024. All three(3)

Roofing company reps indicate no obvious areas of concerns or deterioration identified.

 

NEW BUSINESS

 

After review and discussion of the three proposals for AC replacement, Kim made a motion to accept the bid from Gulf Shore Cooling with the expectation of cost to be no more then $9442.00, seconded by Lisa, unanimously approved. Treasurer will contact GulfShore regarding payment plan.

Hurricane Notice Reminder to be emailed to owners

Owner received a report of Elder Abuse of a neighbor which was reported to the board. Situation was investigated and was found to be false.

Kim made a motion to adjourn the meeting @ 2:25 PM, unanimously approved.

Meeting adjourned @2:25 PM.

Respectfully submitted by The Board Secretary,

Pearl Prevoir