May 2023 Board Minutes

MYERLEE CIRCLE CONDOMINIUM ASSOCIATION
6945 DOG LEG WAY
FORT MYERS, FL 33919
Board Notes. May 16, 2023
ATTENDANCE
President. Joyce Morris
Vice President Noreen Bailey
Treasurer. Linda Fentner
Secretary. Pearl Prevoir
Ground’s Director. David Ferris
Unit Director. Tom Kaiser
Clubhouse/Pool Director. Cynthia McComb
Maintenance Report: Mike reports that he continues to work on the gutter
guards and has been able to keep up with repairs of the down-spouts.
Ducks are still coming to the pool but, hopefully, they will migrate by the
end of May.
President Morris called the meeting to order @ 1:45 pm.
Secretary’s Report: The April 18th Board Notes were emailed to all Board
members for review, prior to this meeting. One correction required and
completed. No other corrections or discussion required, Corrected notes
were accepted as read. Pearl identified the location and use of all bulletin
boards inside and outside of the clubhouse.
Treasurer’s Report: Several of the new Board members had multiple
questions regarding the Financial Reports for March and April, 2023. Dave
Ferris suggested that the Board invite our Accountant to review the
financials with the Board members, all members were in agreement. Review
of the financial reports were tabled until the Board could schedule an
appointment with the Accountant.
Vice President’s Report: Noreen reported on the expected increase on the
premium for our Flood Insurance.
President’s Report: President Morris reports that she refiled a lean against
the abandoned property on Bunker Way. Joyce reviewed the process
required before foreclosure procedure can be initiated and indicates she
will continue to monitor the situation.
2
The community recently experienced some vandalism and ATV Vehicles
that were driven through our back area. Police were contacted but the
involved persons were not located. Owners were reminded to contact
police if any similar activity takes place.
Joyce reports that she received notification that the association has been
approved for the SBA loan. They requested additional information and
scheduled an outdoor inspection of the community, by one of their
representatives. After SBA submits the full commitment letter to the
Board, we will have a complete review and discussions before any
decisions are made.
The President was also notified by our insurance company that they will be
sending a representative to inspect the property as part of their follow-up
on our request for review of our eligible benefits.
Ground Director’s Report: Dave reports that the repaired panel has been
returned so he will contact SiTE1 to get contract questions answered.
Discussion took place regarding replacement of shutters but no decisions
made at this time.
Dave met with our landscaper to discuss concerns about his staff’s
behavior, estimate for plantings around the pool, clean-up of the
Memorial Garden, fertilizing before the rainy season, and removal of
some shrubs and stumps. After discussion about the cost, type of plants
for the pool area and the cost for clean-up of the Memorial Garden, Dave
made a motion to have the landscaper plant shrubs around the pool, and
plant a Triple Fox Tail at a cost of $2,100. , motion seconded by Cynthia with
no further discussion, motion passed. The clean-up of the Memorial
Garden is tabled until the next board meeting.
Dave reports that some owners have replaced their dead, front bushes.
Joyce reminds the audience of owners that they must present a plan to
the Board before planting new shrubs.
The owner of 6928 MCCB reports continued problems with water build-up
at the door of her lanai. President Morris recommends Dave get an
estimate from Angel for the cost to dig a “trench” to direct the water away
from her back area and an estimate for a truckload of dirt.
Unit Director’s Report: .Tom reports gutter work started. He
Will meet with 2 different paint/ceiling companies on Wednesday. They are
both similar in cost and they both supply the paint. We only have 5 units to
check and repair because the other owners either repaired their own
ceiling or did not want anything done. The repairs cannot start until the
end of June due to the worker’s schedule.
3
The rodent problem is being addressed as we have removed their nest
and cut down high shrubs and tree limbs and put out rat traps. Tom raises
concerns about owners who have ring doorbells and cameras mounted on
the back of their units. President Morris presented information we
received from our legal counsel regarding use and installation of ring
doorbells. Joyce reviewed the process required to amend this regulation
and recommend more research be done about the use of cameras.
Clubhouse/Pool Director’s Report: Cynthia reports that the maintenance
staff had to shock the pool due to high content of grease and oil. It
appears that people are not taking a shower before going into the pool
and not waiting long enough to go into the pool after putting on sun – tan
lotion. She reports that she, along with several other volunteers cleaned
and painted both clubhouse bathrooms…look great
New Business: Treasurer , Linda Fentner, reviewed the requirements and
procedure she follows after a condo is sold. A local Realtor and owner
suggests that Linda lets buyers know the date of the interview with-in 7-10
days. Linda agrees with this suggestion.
Old Business: President Morris opened discussion regarding selling or
keeping the old maintenance cart. After a short discussion, Noreen made
a motion to sell the cart, seconded by Tom, 3 members wanted to sell it, 4
members did not want to sell. Motion did not pass, decision made to keep
the cart but might revisit this question after community repairs
completed.
Julia Tepper presented a sample of the Directory with a change in the
format of the owner’s demographic information which is being considered
for future printings.
Discussion took place about addition of demographic information on long
-term renters to be added to the Directory. No decision was made at this
time.
Motion made to adjourn the meeting, seconded by Dave. Next meeting is
scheduled for 6/20/23 @1:30pm.
Board notes respectfully submitted by Pearl Prevoir, Secretary