November 2019 Board Minutes
MYERLEE CIRCLE CONDOMINIUM ASSOCIATION, INC
6945 BIRDIE WAY
FORT MYERS< FL
BOARD MEETING NOVEMBER 20, 2019
ATTENDEES
President Larry Wynberg
Vice President………………………………………………….. Joyce Morris
Treasurer……………………………………………………………Linda Fentner
Secretary…………………………………………………………….Pearl Prevoir
Director………………………………………………………………Dave Ferris
Director………………………………………………………………Kim Hanson
Meeting called to order @ 1:00 pm by President Wynberg. All Board Members in attendance.
MAINTENACE REPORT: Mike reports
- Power Washing of driveways and sidewalks completed on Bunker and Eagle Way, power washer required minor repair but now in good working order
- Reports trees on corner of Myerlee CC Blvd, across from the Country Club need evaluation of current status, not looking too healthy
SECRETARY;S REPORT
Minutes from the October 16th board meeting approved and accepted by board with no changes.
Pearl reports trial phone coverage by Matland Accounting comp;eted on November18th. No problems or complaints from owners or board. Motion made to continue indefinitely with phone coverage, all Board Members agreed. Pearl will contact Matland to initiate coverage on November 21st. Owners will be notified of this arrangement.
TREASURER’S REPORT
Monthly Financial Report accepted as read with no changes .Linda identified names of Accounting Firms with quotes to do an Audit if approved by board members. Further discussion required, tabled until January’s Board Meeting Treasurer obtained contact information for owners if need copy of Certified Insurance Form from Brown & Brown.
PRESIDENT’s COMMENTS
Still looking for one more committee member for the fines committee. Owners prefer Committee name be changed to Rules Committee
VICE PRESIDENT’S REPORT:
Joyce indicates we can put flood insurance coverage from Brown & Brown in place now. Board members all agreed appropriate to wait until February .VP and Secretary had a conference call with legal council about best use of Waiver of Liability. After some discussion all board members agreed community should not have any non-members assist community with any repairs or maintenance.
UNIT/GROUNDS DIRECTOR REPORT
Dave recommends hiring an Arborist to evaluate health of community trees. Larry suggests he contact Lee County Extension Services for assistance. Some owners complaining outdoor lights on units need replacement. President states owners are responsible for these lights. They must replace lights with a similar style which can be found in local box stores. Owners must be reminded not to park on the street overnight. Discussion ensued about parking trucks on driveways. No decision made, further discussion tabled at this time.
POOL/CLUBHOUSE DIRECTOR REPORT
Kim reports new handgrips on pool steps
OLD BUSINESS;
Secretary request clarification on start date for office staff member. Recommendation made to hire an individual to work January-April. 2020 which is the busiest time of year. All board members agree , Secretary will investigate work/study programs in local high schools for appropriate candidate.
2020 Budget approved by by members with no changes , Phil Vania able to repair Myerlee Circle Website.
NEW BUSINESS
Annual Meeting Questionnaire given to each board member for review next meeting.
Board Members interviewed candidate for open Board position.
Meeting Adjourned @ 2:35 p.m
Respectively Submitted by Pearl Prevoir
Secretary
MYERLEE CIRCLE CONDOMINIUM ASSOCIATION, INC
6945 BIRDIE WAY
FORT MYERS< FL
BOARD MEETING NOVEMBER 20, 2019
ATTENDEES
President Larry Wynberg
Vice President………………………………………………….. Joyce Morris
Treasurer……………………………………………………………Linda Fentner
Secretary…………………………………………………………….Pearl Prevoir
Director………………………………………………………………Dave Ferris
Director………………………………………………………………Kim Hanson
Meeting called to order @ 1:00 pm by President Wynberg. All Board Members in attendance.
MAINTENACE REPORT: Mike reports
- Power Washing of driveways and sidewalks completed on Bunker and Eagle Way, power washer required minor repair but now in good working order
- Reports trees on corner of Myerlee CC Blvd, across from the Country Club need evaluation of current status, not looking too healthy
SECRETARY;S REPORT
Minutes from the October 16th board meeting approved and accepted by board with no changes.
Pearl reports trial phone coverage by Matland Accounting comp;eted on November18th. No problems or complaints from owners or board. Motion made to continue indefinitely with phone coverage, all Board Members agreed. Pearl will contact Matland to initiate coverage on November 21st. Owners will be notified of this arrangement.
TREASURER’S REPORT
Monthly Financial Report accepted as read with no changes .Linda identified names of Accounting Firms with quotes to do an Audit if approved by board members. Further discussion required, tabled until January’s Board Meeting Treasurer obtained contact information for owners if need copy of Certified Insurance Form from Brown & Brown.
PRESIDENT’s COMMENTS
Still looking for one more committee member for the fines committee. Owners prefer Committee name be changed to Rules Committee
VICE PRESIDENT’S REPORT:
Joyce indicates we can put flood insurance coverage from Brown & Brown in place now. Board members all agreed appropriate to wait until February .VP and Secretary had a conference call with legal council about best use of Waiver of Liability. After some discussion all board members agreed community should not have any non-members assist community with any repairs or maintenance.
UNIT/GROUNDS DIRECTOR REPORT
Dave recommends hiring an Arborist to evaluate health of community trees. Larry suggests he contact Lee County Extension Services for assistance. Some owners complaining outdoor lights on units need replacement. President states owners are responsible for these lights. They must replace lights with a similar style which can be found in local box stores. Owners must be reminded not to park on the street overnight. Discussion ensued about parking trucks on driveways. No decision made, further discussion tabled at this time.
POOL/CLUBHOUSE DIRECTOR REPORT
Kim reports new handgrips on pool steps
OLD BUSINESS;
Secretary request clarification on start date for office staff member. Recommendation made to hire an individual to work January-April. 2020 which is the busiest time of year. All board members agree , Secretary will investigate work/study programs in local high schools for appropriate candidate.
2020 Budget approved by by members with no changes , Phil Vania able to repair Myerlee Circle Website.
NEW BUSINESS
Annual Meeting Questionnaire given to each board member for review next meeting.
Board Members interviewed candidate for open Board position.
Meeting Adjourned @ 2:35 p.m
Respectively Submitted by Pearl Prevoir
Secretary