November 2021 Board Meeting Minutes

MYERLEE CIRCLE CONDOMINIUM ASSOCIATION
6945 DOG LEG WAY
FORT MYERS, FL 33919
November 16, 2021 Board Minutes
Attendees
President Larry Wynberg
Vice President Joyce Morris
Treasurer Linda Fentner
Secretary Pearl Prevoir
Clubhouse/Pool Director Kim Hanson
Grounds Director Sandy Levinthol
Units Director Lisa Kaiser
President Wynberg called the meeting to order at 1:00 PM.
Representative from Coastal Irrigation and Plumbing
Invited to the board meeting to discuss the repairs needed for our
irrigation system and to answer questions. Representative reports the cost
of materials vary so their contracts are good for 30 days but the
PVC cost is only good for 14 days. The job will take 3-4 weeks.
Maintenance Update: Mike reports 4 pole lights on the clubhouse walkway
are not working. Mike will investigate the cost for solar lights and report
the cost to Sandy.
The pool heater required another charge this month.
If the pool heater continues to properly heat the pool we may not need to
replace it but Mike will closely monitor it. He reports completion of
installation of new flooring in both bathrooms on the lanai.
Secretary’s Report: October 19, 2021 Board meeting notes unanimously
accepted as read after changes reviewed by board members. Secretary
reports receiving the completed packet from owner@6920 Birdie Way for a
replacement ESA animal. The previous animal passed away last year.
Secretary made a motion that the association publish the community
directory every other year. Motion was seconded and unanimously
approved.
Treasurer’s Report: October financials reviewed and unanimously approved
and accepted.
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Director’s Reports
Pool/Clubhouse Report: Kim reports we will need coverage for garbage
pickup on the 26th and the 30th of November as the maintenance staff is
off.
Grounds Director: The landscapers are weeding now and plan to fertilize
when completed.
Sandy made a motion to accept the 2 estimates from Coastal Irrigation for
repair of our irrigation system with job to start in January, 2022. Motion
seconded and unanimously approved.
Unit Directors Report: Contract with Sabal Roofing and Construction
signed by President Larry Wynberg, on November 11, 2021. Contract
estimate is $900,906.45.
Unit Director also reported the following:
owner of 6932 Dog Leg Way Waiting for the second bid for Mold Mitigation,
6940 Dog Leg Way had a leak in their spare bath, vent boot repaired that
day, now must have drywall repaired,
6916 Birdie Way owners having lanai windows installed and door replaced,
and
6928 Birdie Way owner had garage door replaced.
President’ Report:
President Wynberg reports Insurance companies now require roofs to be
replaced every 15 years in order to meet new wind, storm and hurricane
standards. Our roofs are 17 years old which has caused our insurance
costs to increase, so that the insurance is now 51% of our budget.
After review of our current and expected financial status, Vice President
Joyce Morris, members of the Budget Committee and Board Members
agree we need to replace our current roofs before the end of 2022 in order
to control our insurance costs. They recommend obtaining a Commercial
loan and Myerlee must levy an Assessment for owners to cover the shortfall
we will encounter.
Vice President Morris made a motion to approve the 2022 Budget as
presented, motion seconded and unanimously approved.
Vice President’s Report: Joyce reports we have already acquired the letter
from our Attorney indicating the Board has the authority to execute loan
documents for Roof Replacement. Our Accountant reviewed our cash flow
chart of the transaction and agrees it is in order. We are in compliance in
all aspects of the transaction.
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Vice President Joyce Morris made a motion that the Board of Directors of
Myerlee Circle Condominium Association approves acquiring a loan from
Edison Bank in the amount of $300,000 as backup funds to complete the
roofing project which will take place in 2022 as contracted with Sabal
Construction and Roofing, LLC dated 11/11/2021. The motion further states
that this loan will be signed by Larry Wynberg, President and Linda
Fentner, Treasurer.” Motion unanimously approved, as stated.
Vice President Joyce Morris made a motion that “The Board of Directors of
Myerlee Circle Condominium Association is in agreement and approves a
$3,000 Assessment to each Unit Owner for the purpose of Roof
Replacement. The motion further states that all funds will be required,
Payable to Myerlee Circle Condominium Association, by the end of March
2022. Motion unanimously approved as stated.
Vice President Morris made a motion that “The Board of Directors of
Myerlee Circle Condominium Association has reviewed and approves the
contract with Sabal Construction and Roofing, LLC, dated 11/11/2021 and
accepts the terms set forth herein for the purpose of Replacing the roofs
on all units in the year 2022. As a part of this motion, the Board directs The
Accountant to disburse funds according to this contract with the first draw
of $270,272, for material due within 14 days of the signing of the contract
which is November 24, 2022.
Furthermore, this motion will also direct the Accountant to disburse the
remainder of the draws in accordance with the Contract after receiving a
signed approval of each invoice by the Unit Director and the President or
Vice President before forwarding to the Treasurer for processing.” Motion
unanimously approved as stated.
Kim Hanson made a motion to adjourn the meeting, unanimously
approved. Meeting ended@ 2:35 PM
Board Minutes submitted by Secretary, Pearl Prevoir