April 2021 Board Meeting Minutes
MYERLEE CIRCLE CONDOMINIUM ASSOCIATION, INC.
6945 DOG LEG WAY
FORT MYERS, FL. 33919
BOARD MINUTES. APRIL 20, 2021
ATTENDANCE
Larry Wynberg
Joyce Morris
Linda Fentner
Pearl Prevoir
Kim Hanson
Lisa Kaiser
President Wynberg called meeting to order @ 1:00 PM. Sandy Levinthal not available.
MAINTENANCE REPORT:
Mike reports Irrigation problems seem to be happening more frequent
, 2 new leaks found recently, resolved.
Mike reports pool filter grids need changing which will cost about $700. Motion made by Kim to change the filter grids which was unanimously approved. Annual check up of back flow completed by Diversified Plumbing awaiting for results of test. Tires and battery replaced on the GolfCart. Trash pick up inconsistent, call was made to the company. Clarification on Mike’s role when changing front outdoor porch light for owners. Owner is responsible for buying the outdoor light fixture, Mike will install light @ no cost to owner. Larry instructed Mike to buy some plastic gutter extensions to test their viability. Discussion took place on how to handle a broken water valve.
Women’s Club Report:
President Tepper recommends cancelling barbecue until the fall due to COVID 19. All attendees in agreement. Noreen Bailey of the Welcome Committee reports distribution of information to new owner.
SECRETARIE’S REPORT:
Before going forward with Secretary’s Report, I would like to make a Point of Order. In the April 20th meeting, the Unit Director made a motion to waive reading of the March16th Board Minutes which was not required, per Robert’s Rules of Order, 12th Edition,#41Order of Business, 41:9, page336.
NOTE:” secretary emails prepared minutes to all members in advance, the chair announces this has been done, and the actual reading aloud is omitted unless any member requests they be read”.
TREASURER’S REPORT:
Reports office expenses over budget due to new Communication system. report accepted as read
VICE PRESIDENT’S REPORT:
Update on COVID 19: Emergency Powers end on 4/22, COVID Liability Bill passed. Due to the Pandemic, Myerlee Circle has obtained additional insurance to protect the Association. Legal Committee was asked to review paragraph 4.2.5 of the Article of Incorporation and advise of their understanding of the paragraph. Consensus of the committee was that the paragraph does not specifically talk about only the property. Addendum to Rules & Regulations for Addendum to Construction Contract will be presented to Board of Directors @April 20th meeting. State no longer requires 55+ communities to take a census. An amendment for towing illegal automobiles was tabled until more research performed.Tabled discussion on Electrical Issue until more details gathered. VP obtained clarification from Legal council on use of Rules/ Regulations for the Electrical Box instead of development of an Amendment.
PRESIDENT’S REPORT:
Had questions on the February, March and April budgets.. Talked with Treasurer. Will review patio plans submitted by 2 owners as New Business.
DIRECTOR’S REPORT
GROUNDS DIRECTOR REPORT:
Maintenance staff monitoring irrigation system leaks and locations, Irrigation system problems has slowed down landscaper’s ability to complete owner’s requests. Memorial Garden complete.
UNIT DIRECTOR REPORT:
Newly developed Combined Maintenance and Grounds Maintenance form approved. Lisa Requests that the form be uploaded onto our website, all in agreement. Lisa made motion to repair window sills on 1354 Bunker Way and 6941 Dog Leg Way, motion seconded by Linda Fentner. Actual repair tabled until next meeting for cost and available funds for repair are investigated. Lisa obtaining bids for future roof repairs. Discussion took place on cost for future roof repairs. Temporary repair of 6911Birdie Way discussed. Unit Director will transfer responsibility of shed parking lot back to the Grounds Director.
OLD BUSINESS:
Vote taken on Lisa Kaiser’s request for additional information to be added to the February Board Minutes was: YES 0, NO 6, request denied. Discussion took place on why final vote tally is not announced @ end of Annual Meeting per request of Tom Kaiser.
NEW BUSINESS:
Due to questions and discussion on changing of water valve on back of condo, President Wynberg asked Unit Director to obtain number of valves requiring change, cost to change the water valve and names of service providers for next board meeting. Owners of 6911Birdie Way request permission to use old vent for new stove. Request denied as insurance policy does not cover that activity.
2 owners presented plans for patios. Plans reviewed, discussion took place regarding size, patio furniture, barbecue use, shrubbery requirements and other owner responsibilities. Further review required before decision rendered.
Motion made by Kim Hanson to adjourn Board Meeting, motion seconded by Joyce Morris. Meeting adjourned @ 2:45 pm
Respectfully submitted by Pearl Prevoir, Secretary