Board Meeting Minutes January 2019

Myerlee Circle Condo Association, Inc.

6945 Dog Leg Way Fort Myers, Fl 33919

Board Meeting            January 16, 2019

President……………..Larry Wynberg

Vice President…………………………… John Schreiber Treasurer………………………………………… Linda   Fentner

Secretary…………………………. Pearl Prevoir

Director……………………………,,,,,,,,David Ferris

Director,,,,,,,,,,,,,,,,,,,Kim Hanson

Meeting called to order by President Wynberg@ 1:00 pm. All board members in attendance.

Secretary’s Report of December 17, 2019 accepted with no changes or additions.

Treasurer’s Report

No owners in arrears. Review of End of Year Budget. Secretary will check on status of Women’s Club Tax ID number for budget update.

Vice President’s Report

Reviewing new owner’ s packet and updating information. Discussed Capital Gain Fund and agreed with President that Cap is appropriate. Board members all agreed, voted for $60,000.00 cap. Vice President developed updated job descriptions for each board member, current and future. Board members will review for discussion within next several weeks or, when appropriate.

Units/Grounds

Dave reports painting completed, repair work continues on window sills. Mulch distributed in

front of all condos, additional mulch obtained for back areas. Dave reports many problems and complaints about trash bin overflow. Dave will put together a notice to owners regarding Rules Of Use of Trash Bin. Possible discussion at next owner’s Meeting. Reviewed outcome of driveway repair, including description of repair technique. All members interested in presentation of repair process. Dave will schedule company presentation for next meeting. Larry states 3 trees and some shrubs to be replaced.

Pool/ Clubhouse

Kim reports need of 2 new benches for front of clubhouse and 2 lounge chairs for pool area to replace broken items.

President’s Comments

Recommends 2020 Budget Committee review Long Term needs fir Reserves. Working on development of schedule for repairs on streets and sidewalks.

Old Business

Decision of Mail Delivery location still on hold.

New Business

computer consultant reviewed computer security of Board Office He suggests Treasurer request letter from accounting firm identifying company’s insurance and security. He identified Best Practices that should be utilized by

Accounting firm as well as all Board members

using computers.

Discussed current charge card and proper procedure to follow when used.

Owner’s Request

New owner has large potted fern he would like to

put in front of his condo. Denied by board as it

does not meet community bylaws. Owner will put together proposal to place plant in back of his unit.

Meeting Adjourned at 2:20 pm.

Respectfully submitted by Secretary, Pearl Prevoir