Meeting Minutes April 2017

Posted on Posted in Meeting Minutes 2017

Myerlee Circle Condominium Association, LLC.
6945 Dog Leg Way
Fort Myers, FL 33919                                                        April 18, 2017

President-               M.J. Peters

Vice President-     Sandy Cummings

Treasurer-              Linda Fentner

Secretary-               John Schreiber

Director                   Kim Hanson

Director-                 Paul Salvagin

Director-                 David Ferris

            All but Sandy Cummings were present at this meeting.  A quorum was recognized.

            At 12;45pm the Maintenance Report was given.

  • The valve box of the Irrigation system is broken. It will be fixed on April 19,

 

  • Clubhouse lighting is being converted to LED, 
  • New dimmer switches are being added to replace the old
    ones, and

 

  • President Peters thanks Don for all his fine work on our behalf.

 

The meeting was called to order at 12:55pm.

 

The minutes of the March meeting was read by the Secretary.  There were corrections to be made.  A motion to approve was made by Kim, and seconded by Paul.  All members approved.

 

            Treasurer’s Report–  MJ stated that considerable amount of money was recently spent, because of irrigation problems, the water heater, and the electrical services which went along with it.  We need to be watching what is happening in those accounts to know where we stand.  Also, we have a CD coming due is May.  Are we going to roll it over or hold it for a while?  Linda said that she will look into our immediate cash needs.  We could roll it over to a CD from EverBank, because they pay the best rate.
MJ brought up the subject of Tax Readout, and said she did not understand the process.  Linda said that they just pay it, because we really don’t pay tax because we are non-profit.  We are still waiting for the reports.  Linda said that she wrote them an e-mail.  MJ stated that then we’ll just move on to the Director’s reports.

 

Director’s Reports–

             Kim

  • Kim report that the carpet was put in on Tuesday, April 11 and Wednesday, April 12. We had to pay an extra $391.94 for repair to the floor after the tacking strips were removed,
  • The water heater was replaced at a cost $725,
  • The hose clamp blew off of the automated chlorinator. It will be fixed by the pool contractor,
  • The sixteen pool chairs were purchased at a cost of $542.56, and
  • Spray paint was bought and used on our tables in the pool area.

The new carpet has brought positive feedback.

 MJ mentioned that the water heater had discoloration around its electrical outlet, and that it is quite old.  We have talked of replacing it for years.  So, it had to be done.

             Paul

  • The Twin Palms tree people were contacted to take down fronds as a pre-hurricane measure,
  • Contact will be made with Dave Summers from the lawn company, because we now have 8-10 broken windows. Some windows have small holes in them.  Henrietta’s however is completely broken as it was hit a with hedge trimmer.  Paul was not certain whether Summers would want to pay for the repair. Paul mentioned our need to notify those people whose windows will be fixed and those whose Shut-off valves are to be dealt with.  He has the list of owners and contractors and will notify them.  The water shut-offs will be fixed for a group price of $150 per valve, if the contractor is provided at least five such projects.  We have seven valves to be done at present.  If it turns out that less than five persons agree to have their valves fixed, the contractor will charge them $200 each.  Some owners may turn this offer down.  There was much more discussion on this.  As a result, Paul will review each case with Brian.  Then a discussion of whether or not a fixing a hose bib would count the same as a water valve for purposes of obtaining the needed five projects.  It was decided that it was not.  Paul will ask if the contractor will fix the Vania’s hose bib at a reduced price.
  • MJ said that there would be two yards of dirt for the sinkholes provided as soon as Rick called for it to be delivered. Although the present problem has been dealt with, we will need dirt for future holes.  Two yards of it will be delivered to the parking lot shortly.

Facilities-David has a contract from Lee Painting.  They want a three percent increase in Workmen’s Compensation from their last quote.  The increased price would therefore be $61,800.  The work would begin in the Fall. David has the contract which he will give to MJ.  Lee has insurance coverage.  MJ said she will compare the contract to others.

Vice President-In Sandy’s absence MJ Peters said that Sandy will order a new Key Box.
. Fireproof items-Sandy and David Cummings decided that a Gun Safe which is fire resistant and has movable shelves would suit our needs best.  Some $649 for the Stillwater Standard Duty 16 Long Gun Fire Protection for 45 Minutes AMEGS592216-BLK model will be required.  A motion to buy it was made by Dave Ferris, and seconded by Kim Hanson.  All Directors voted approval.  A copy of the Safe’s specs. are attached.


President-
. MJ announced that we are moving forward with the 55+ certification.  The lawyers have filed the necessary papers with the State to make us a truly 55+ community.  From now on Myerlee Circle will be advertised by Realtors as such.  It means that one person in the owner family must be 55 years old or older, or prove a hardship.  The filing charge is $38 rather than $10.
. We did a new owner interview.  John and David will be involved in these in the future.  MJ informed the Realtor involved that we needed more time than she wanted to give us to make our decision.  Our By-Laws allow 30 days for the Interview/Decision process.
.   MJ addressed the old rumors where owners thought the cost of the 55+ change would be very expensive.  She found previous correspondence that had shown estimates where a total revamp of all our governing documents could cost up to $25,000, not this one issue.  Hopefully, now that can be laid to rest. 


Public Comment- 

Julia thanked the Board for the lovely letter of service acknowledgement that she received.
She went on to ask about the replacement of bushes and such.  She thinks that replacement could be made at the owner’s expense.  She was worried about the palms in her front yard being trimmed.  She mentioned that the last time we had to pay $29 per palm it.
Julia mentioned further, that we have not published the newsletter during the Summer.  It was decided to suspend the newsletter until October, 2017.  MJ added that we would use e-mail to ask owners to watch for improper watering.

Phil Vania-Garage doors and the back of lanais will be painted under the contract.  Dave agreed that is true, and both will be power-washed first.  That includes the aluminum.  Front doors, garage door, soffits, and the original lanais will be done.

Old Business–
Risk Management-

  • MJ said insurance concerns require that the Clubhouse front and top steps be painted yellow to alert people that there is an elevation change.  The Kitchen needs similar treatment.  The Bocce Court had been taken care of.
  • Sidewalk repair is needed, as noted as an insurance issue. Paul observed that we would have to hire the job out.  He considers the repair a high priority.  A question of how the Boulevard will deal with its cracked sidewalks was posed.  Paul said he wanted to get our sidewalks in order first; then we can inquire about what they will do about theirs.
  • In order to pave the parking lot in front of the shed we need to have poles in the ground. We also need a lock on the pump shed.
  • The Pool door needs adjustment to the hinges so that it will close properly.
  • A First Aid Kit has been purchased for the Pool.

 Budget

  • Pruning Project-Paul has called the proper persons to begin pruning our Palm trees.
  • The FPL has crushed our irrigation pipes behind Tee Way. The valve and its holder have been broken.  Linda will call FPL to get repairs.  Our irrigation problems seem to stem from the area where FPL parked its trucks.
  • The Paving contract signing will be held off until MJ sees its insurance coverage.
  • The Internet in our office is not working. Linda has called for service.  The 911 number is operative.  We want a wireless Internet connection, but no fax.  Communications will be handled through e-mail.  We have unlimited long distance service, which came as part of the package from Century Link.  The deck phone will be 911 only.
  • Solar lighting options for the Myerlee front entrance on Winkler were discussed. It was decided that solar was not a good answer for the problem.

New Business

  • Committee Work-MJ wants to get more persons involved with the work. Planting design, budget, the clubhouse, or painting would be areas in which our owners may be interested in participating.  John asked for a list of owners who had moved in since September, 2016.  Brenda Vania mentioned that the Website might be used to contact owners to solicit interest.  John thought that if they respond to the website someone would have to end up with the information.  Personal contact could be initiated as a result.  He said he would be willing to collect the information and go out to talk to the interested parties in order to complete the circuit.  A list of projects is needed. Board members should forward their project ideas to John.
  • Vandalism- Our rules say that people are to park their trucks and campers by the Maintenance Shed. MJ overruled that to let them be parked in the owner’s driveway to avoid damage.  To prevent new vandalism, we could buy a surveillance camera.  It was thought that the camera would not be effective because of the width and breadth of the area to be watched.
  • The Next Board meeting will be May 16, 2017 at 1:00pm at the Clubhouse.

Adjournment- A motion to adjourn was made by Dave Ferris; seconded by Kim Hanson.  The motion carried without opposition.  Adjournment was at 2:26pm.

Revised 5/17/2017–jhs