Meeting Minutes August 2017

Myerlee Circle Condominium Association, LLC.
6945 Dogleg Way
Fort Myers, FL. 33919 August 15, 2017

President- Sandy Cummings
Treasurer- Linda Fentner
Secretary- John Schreiber
Director- Paul Salvagin
Director- David Ferris
Director- Kim Hanson
David Ferris was absent from this meeting. A quorum was achieved. The meeting was called to order at 1:00pm.
Secretary- The minutes of the July 18 meeting were read. Linda motioned that the minutes be accepted; Paul seconded it. The Board voted to approve.

Treasurer- Linda presented a financial report (copy attached). Further, she reported that the $10,000 previously borrowed from the Reserves has been returned.
Sandy volunteered that $59.99 had been use from the Assn. Credit Card for the purchase of a drill, Paper work covering that expenditure will be forthcoming
to the Treasurer.

Grounds- Our Maintenance man has checked the rooves and gutters. He is working out fine.  The issue with the sprinkler system is that we have a break
right near the pump. We have attempted to fix it but have had no luck. We will have to get someone else to do that. We have a person who is willing to work on the sprinkler system, and the unit shut off valves. He is not licensed plumber in Florida. It was decided that such services could not be accepted, because our insurance would not cover the services of an unlicensed plumber. He can help us fix the sprinkler system, but not individual units. Windows broken by the lawn mowing company were to be repaired by July 31. They were not. That date is now moved to the end of August.
. Lee Painting does not have a signed contract, and would like one. David will take care of that upon his return.
. The Maintenance Report was presented by Paul. On item # 34, we should look at the idea of replacing all of our outside lamppost lights with LED bulbs. Possibly, all such lights in the Assn. to gain uniformity. It would cost little and improve our look significantly.
. Security lights that are situated along the border fence and in some of our common areas are not our cost. Linda did not think that we paid any such bills, but will check.
President- Sandy asked if there has been any response to our call for owners to join the Budget Committee. There has been none. Owners interested in serving on that committee have until August 30 to respond. Sandy received a message that an owner wanted to sit in on the committee meetings.
No such passive participation is permitted. This committee conducts business for the Board and is not an open entity.
. A new schedule was established for checking messages and email. It is a seven-day schedule.
. Someone who interested in our area would like us to give them a property tour. It was decided that such tours are better provided by real estate professionals than by us. We should not recommend any specific real estate persons.
. An inquiry was made about walking “emotional support dogs”. They were concerned that the dog was being walked outside the assigned area. There are no assigned areas, therefore such dogs maybe walked anywhere in the common areas.
. The Maintenance Reports and the Board Meeting minutes are disappearing.
. Sandy was involved in an interview with someone purchasing a unit; then renting it to an elderly person. But, that elderly person has never been here. The caregiver and daughter were to also be tenents, but only the caregiver, who is not 55 years old, has ever moved in. It was decided that
Sandy should prepare a letter advising that the caregiver is not a valid tenent, and that the owner should take action to remove him from the premises by a certain date. If that doesn’t get a satisfactory result, then our legal firm will be asked to write a similar letter. After that we will pursue eviction or other actions available. There is no lease.
. The management company idea was not participated in by Board members. We will put off responses about items you would like to control and those to be turned over to a management firm until September.
. Mr. Karl Kola (239-985- 9650) volunteered to join the Budget Committee.
. The budget work should be completed in time to allow all owners to see it and ask questions prior to finalization. The President could appoint the committee right after August 30, when the response period of our Call for Participation ends.
Old Business- Petty Cash-Linda has written the protocol for usage on email. John brought up the situation of the Petty Cash and Credit Card which are used to purchase items for our use. We have a Petty Cash account maintained at the $150 level and a Credit Card also. Is that level of funding really needed or even useful? He thought that funding Petty Cash at $50 would be more in line with our size. After considerable reflection on the issue it was decided to drop
the account. John motioned that the Petty Cash account be zeroed, and those funds be returned to the appropriate
Operating account. Kim seconded the motion. The Board voted approval totally.
. John brought up the fact there doesn’t seem to be a copy of any Federal, or State law, rules or regulations concerning HOA or Condos is our possession. Linda said to go on our attorney’s website and they are all right there. I have seen and used our copies of the laws, rules and regulations
(FHA, HOA, CONDO, Fair Labor Practices) in May. I took notes from them on the subjects of interest. They were in a three-ring binder in our office. After the files were reorganized to fit into the new safe and supply cabinet, I have not seen any of these laws. Sandy said that these items will be looked for.

New Business- Mulch and plant replacement is needed to make the look of our area more uniformly good. Sandy and Kim will take a ride through the area to see where it is needed. If we could buy a large amount of mulch it would be of uniform color. This would be for the front of our units, not the back gardens.
Adjournment: John motioned that the meeting be adjourned; Paul seconded it. The Board voted in approval totally. The meeting was adjourned at 1:57pm.