December 2020 Board Minutes

MYERLEE CIRCLE CONDOMINIUM ASSOCIATION! INC.

6945 DOG LEG WAY

FORT MYERS, FL 33919

BOARD MINUTES.                                            DECEMBER 15; 2020

 

Meeting called to order by President Wynberg @ 1:30 p.m. All board members in attendance.

 

Maintenance Report:

Mike reports irrigation pump expected next week

 

Secretaries Report:

Revision to the November 17th Board Minutes completed,

and accepted by all board members.

 

Treasurer’s Report:

November financials accepted. Linda deposited monies from the matured CD into the savings account as approved by the board during the November 17th Board meeting.

 

Vice President’s Report:

Joyce reports Pandemic Plan still in place with no plans to make any changes at this time. She reminded all attendees of the importance of following the current requirements.

 

President’s Report:

Larry responded to questions asked by owners regarding any budget surplus at the end of 2020. He instructed board members to monitor their end of year budgets closely to avoid any overspending.

 

Director’s Reports:

Pool/ Clubhouse Report:

Kim reports having adequate funds in her end of year budget to buy new flooring for the two poolside bathrooms and paint for the clubhouse. Kim spoke with the  Woman’s Club President who is in support of painting the clubhouse and replacing the damaged window blinds. Woman’s Club will discuss partial payment for the new blinds at their next meeting. Installation of bathroom flooring and window blinds will be scheduled for the 2021 calendar year.

 

Units:

The Truck Parking Amendment will be reformatted by the VP and ratified at the next Board Meeting. Dave will have Mike stripe the back parking lot.

 

Grounds:

Sandy obtained cost information to have our water tank inspected and cleaned. Both the maintenance man and the Grounds Director do not feel this service is necessary at this time. Sandy reported on the proposal from our landscaper to plant privacy hedges behind condos on Bunker Way. Planting not approved by the board at this time due to cost.

 

Old Business:

Joyce presented a Motion, in accordance with the Attorney’s

Opinion after review of the Second Amended and Restated Declaration of Condominium of Myerlee Circle Condominium, Article 9, subsection 9.2.4, that the Association will be responsible for the cost to repair the Central Box located between the two separate electrical meters which will be One-third the cost to repair the 3 electrical components located at 1372 and 1375Eagle Way. The total bill for the repair of the three electrical components (which is identified on the Invoice as the 2 gang meter pack including the central box that connects them) is $2,947.75. As directed by our Attorney, I propose the Association pay One-third of this total which is $982.42 payable to the Unit Owner(s)who paid this obligation.

The remainder of the cost to repair the entire service is to be shared equally by the Unit Owners. This will be the policy going forward for any other unit with this same electrical issue.

All board members in agreement with this motion.

Pearl and Kim presented information obtained from our current website provider. Pearl will obtain a written proposal from the company to present to the board at the next meeting.

Pearl distributed samples of the 2021 Directory completed by Julia Tepper, for the Board’s review, requesting members to return any suggestions by the first week of January, 2021.

Secretary presented a short synopsis of a recent Webinar she attended which discussed the different options for the association’s Annual Meeting during the Pandemic. President requests more details be obtained describing procedure(s) for a Hybrid Annual Meeting.

Board members approved the Budget Committee’s Bonus Recommendation for the maintenance man, Mike.

 

New Business:

Bev Chandley, member of the Welcome Committee, presented items to be handed out to new owners for the board’s review.

Woman’s Club will pay for the bag holding the handouts and

Will notify the Board if/ when changes are made to the handouts. No decision made about inserting The community’s directory in this hand out. Directory insert to be discussed at a  later date.

All board members in agreement with this decision.

Owners of the animal creating several Nuisance Complaints did not attend the Board Meeting although they received a request to do so. No action taken at this time.

 

Kim Hanson made a motion to adjourn the meeting. Seconded by Sandy Levinthal. Meeting Adjourned @ 3:20pm.

Respectfully submitted by Pearl Prevoir, Board Secretary