July 2023 Board Minutes

MYERLEE CIRCLE CONDOMINIUM ASSOCIATION
6945 DOG LEG WAY
FORT MYERS, FL. 33919
BOARD MEETING NOTES. JULY 18, 2023
ATTENDANCE
President. Joyce Morris
Vice President. Noreen Bailey
Treasurer. Linda Fentner
Secretary. Pearl Prevoir
Grounds Director. Dave Ferris (not available)
Unit Director. Tom Kaiser
Pool/Clubhouse Director. Cynthia McComb
The Maintenance staff is not available to attend today’s meeting due to
work responsibilities. The Ground’s Director is not available as he is caring
for an ill spouse.
President called the meeting to order @ 1:40 pm.
Secretary’s Report: Secretary distributed the June 20, 2023 Board notes to
all board members prior to todays meeting, for review. Request for minor
changes were completed and there was no further discussion during the
meeting. The report was accepted as read.
The Secretary, who is an ESA Committee member, reviewed some of the ESA
regulations after receiving several questions regarding replacement of an
ESA dog.
TREASURER’s REPORT: Linda reviewed the monthly financials. Board
member identified an error in category #3031, which turned out just to be a
typo, but the balance total was correct. The Secretary followed- up with
FPL about billing questions presented at the last board meeting. The FPL
representative reminded Linda that the association was informed about a
rate hike in January. but she would be happy to review all concerns.
Noreen opened discussion about a new FPL program called”Solar without
Solar Panels”. The treasurer was asked to contact FPL to obtain additional
information about this plan and see if MCCA is eligible. The Treasurer
explained the schedule and procedure of payment for Vendors, including
the information she requires when a new Vendor is hired
VICE PRESIDENT’S REPORT: Noreen has signed up for a webinar about
Reserves and Budgets and monitoring availability of other webinars. She
will participate in a meeting with Brown & Brown that will focus on the
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association’s insurance needs and policies, sometime in August, with the
President and Treasurer.
PRESIDENT’S REPORT: Joyce reports the Insurance Company has
approved additional funds of $56, 736.39. This amount will almost pay to
complete our repairs. We have not received the payment yet.
SBA has approved a loan of $3,07800.00 for 29 years with an interest rate of
1 ⅞%. The monthly payment would be $1,145.00. If we accept the loan we
must provide collateral, which would be an assessment in place for the
amount of the loan showing that we take this amount monthly from the
owners. They will file a UCC against our assessment. We do not need to
take the whole amount offered. The Board will review all options available
to the association and will present this information to the owners at a
meeting in August
GROUND’S DIRECTOR REPORT: Dave not available today, Joyce Morris will
present his report.
Palm trees are scheduled for trimming next week. DigSafe scheduled to
mark the areas the landscaper can dig. Shrub replacement will not
happen until we have more rain. No information available about the lights
on the common area behind the condos, that are not working. When
available, Joyce will talk with David about the lights.
Discussion about the value of repairing and keeping our previous
Irrigation Pump versus not having it repaired in order to store it for future
use. Since we would have great difficulty replacing a broken Irrigation
Pump in the future, Tom made a motion to have the pump repaired and
stored in an appropriate spot in the maintenance shed, seconded by
Noreen. No further discussion took place, motion carried.
UNIT DIRECTOR’S REPORT: Five (5) window sills damaged by Hurricane IAN
repaired with ten(10) more needing repair. Although the units are not
scheduled to be repainted this year, Tom has gotten estimates to repaint
the front of all units. Units were last painted in 2016 at a cost of $61,900.00.
The range of cost to paint the front of the units is $95,000 to $61,000. Tom
points out that we spend about $8,000 to $10,000/ year for stucco repair.
Discussion took place about the possibility of changing the color of the
units. President Morris reminded board members that this request must be
voted on by the owners at the annual meeting. Tom will consider adding
additional funds to his budget, of 2024, to pay for sealing the front of our
units which will decrease the damage of the stucco. Motion made by Tom
to obtain cost to blend/ match paint on two (2) units that were not properly
matched, seconded by Pearl, Motion passed.
Tom will order replacement shutters. A motion to replace the shutters was
made several months ago and approved by all board members. We have a
total of seventy(70) units) that require replacement shutters.
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POOL CLUBHOUSE DIRECTOR’S REPORT: Cynthia has gotten several
quotes for yearly maintenance of the clubhouse AC units. Motion made by
Tom to contract with Buckeye, seconded by Pearl. The Maintenance staff
will no longer be able to do Pool Maintenance due to his personal work
schedule. Cynthia is investigating vendors who provide pool maintenance
with hopes to have some quotes for our next board meeting.
Motion made by Tom to adjourn the meeting @ 2:50 pm, seconded by Pearl.
Next Board Meeting scheduled for August 15, 2023
Board Notes respectfully submitted by Pearl Prevoir, Secretary.